---
title: What an AI readiness audit actually looks at
description: A plain account of the records and day-to-day work an AI readiness audit reviews, before any tool is chosen.
pubDate: 2026-11-15
tags:
  - audit
  - records
draft: false
---

An AI readiness audit is a review of how a company does its work and keeps its records. It happens before anyone picks a tool.

Malleysoft does this with small and mid-size mining supply, mining services, and manufacturing companies in Northern Ontario. The point is to see which jobs are worth trying with AI, and which ones should be left alone for now.

## Quoting

Quotes often start from an old spreadsheet, a previous job, or a price that lives in email. An audit looks at where the numbers come from, how a quote is revised, and what happens to it after it is sent. It does not assume a tool should write the quote.

## Paperwork

A lot of office time is retyping. A form is filled in on paper, then again in a spreadsheet, then again in an email. The audit lists those repeats. The question is whether the same facts can be captured once.

## Maintenance records

Equipment history is only useful if someone can find it. The audit asks where work orders, inspection notes, and repair history are stored, and how a person looks up the last time a job was done. Scattered records are a reason to wait, not a reason to drop a tool on top.

## Inventory

Counts, locations, and what is on order do not always match. The audit looks at how inventory is updated and who trusts the count. If the count is wrong, an automated reorder will be wrong too.

## Safety documentation

Procedures, orientations, and incident notes need a current copy that people can find. The audit asks which document is the current one, who updates it, and how a supervisor would pull it up during a shift. AI is a poor fit where the official copy is still unclear.

## Old files

Shared drives fill up with old quotes, manuals, photos, and procedures. People search by memory. The audit samples how files are named and whether anyone could tell a current file from an old one. Search only helps when the files are the right files.

## What you leave with

You get a written report. It names the tasks that are reasonable to try, the tasks that should wait, and the records that need to be cleaned up first. It is not a software demo, and it is not a promise about savings. An audit cannot honestly give those figures before the work is tried.

To talk about an audit, use the [contact page](/contact/).